WAND
Job Opening | Posted May 3,
2004
Directors’ Associate/Office Administrator
Location: Atlanta, GA
The Directors’ Associate/Office Administrator
is responsible for the administrative functioning
of the office, and management of chapter and program
practices. The position reports directly to the National
Field Director. The successful candidate will handle
a wide range of responsibilities and is expected to
be flexible and able to multi-task in a fast paced
non-profit office.
We
are seeking someone who is energetic, has a strong
administrative managerial background, and is an independent
worker. This position requires a service-oriented
attitude, a committed work ethic, strong organizational
skill and effective communication ability.
RESPONSIBILITIES
Administrative
· Maintains all agency insurance programs
· Maintains employee enrollment, payroll and
benefit program forms
· Retains leasing, purchase or service contracts
for equipment, service programs or computer systems
· Facilitates relationships with vendors, including
building management, cleaning and other services
· Monitors costs / ensuring competitive bids
for printing, and other services
· Performs responsible budgetary projection,
purchasing, property, and inventory control duties
in accordance with rules, regulations, policies, and
procedures.
· Compiles information and records to prepare
purchase orders for procurement of materials; compares
prices and specifications.
· Maintains a detailed inventory record of
current WAND properties other than real estate and
expendable operating supplies by recording descriptions
of property, date of purchase, identification numbers,
locations, and related information.
· Sorts and distributes incoming and out going
mail.
· Maintains petty cash fund.
· Schedules and coordinates meetings, makes
travel arrangements, answers and screens telephone
calls
· Supervises maintenance of office, including
janitorial service;
· Oversees maintenance of computer network,
and office equipment; oversee new employee orientation,
maintain filing system; order supplies; update and
implement office policies and procedures.
Program
· Coordinates mailings for events, membership,
etc.
· Provides a variety of information and answers
to questions regarding the specific functions or operations
of chapter, program and office systems.
· Assembles data from various sources and compiles
or tabulates into final format.
· Processes complex materials such as applications,
or financial records with the responsibility for handling
problems and correcting errors which require working
closely with both membership, staff and the public.
· Edits a variety of material and data for
completeness, accuracy, and adherence to WAND standards.
· Prepares memoranda and directives on administrative
decisions.
· Responds to inquiries verbally and in writing
concerning Chapter functions.
· Performs related duties as required for efficient
operation of membership or affiliate initiatives.
· Coordinates Chapter, Partner and membership
development
· Assists WiLL President and staff in managing
systems
QUALIFICATIONS
· Bachelors degree is preferred
· Should have a minimum of three years work
experience in the corporate or not for profit professional
office environments
· Must be proficient with computer programs
including Eudora, Word, Access, Excel, Internet etc.
Familiarity with EBASE is a plus.
· Requires a strong sense of urgency, as demonstrated
in previous positions
· Must be detail-oriented, with strong organizational,
office managerial, clerical and record keeping skills
· Must be resourceful and able to take initiative
in a changing workplace environment
· Must communicate effectively, anticipating
needs and keeping staff informed of problems or issues
affecting job efforts
COMPENSATION/BENEFITS
Based
on experience, plus employer-paid health contribution,
and retirement plan. Liberal vacation and personal
days.
WAND is committed to a multicultural
staff. Women and people of color are encouraged to
apply.
Please email cover letter
and resume to info@wand.org.
Application
deadline is May 14, 2004.
